Privacy Policy

About This Policy

Young Filmmakers Club ("we", "our", or "us") is committed to protecting and respecting your privacy. This policy explains how we collect, use, and safeguard your personal information when you use our services.

This policy applies to all personal data we process about our students, parents/guardians, website visitors, and anyone who interacts with our services.

Data Controller

Young Filmmakers Club is the data controller for the personal information we collect and process. You can contact us at:

Email: evelyn@youngfilmmakers.club

Information We Collect

Student and Parent Information

Contact details (names, addresses, phone numbers, email addresses)
Date of birth and age information
Medical information relevant to participation (allergies, conditions)
Emergency contact information
Payment and billing information
Attendance records and progress notes
Photos and videos created during sessions (with consent)

Website Information

Information you provide through contact forms
Cookies and similar tracking technologies
IP addresses and browser information
Website usage data and analytics

How We Use Your Information

We use your personal information for the following purposes:

Service Delivery

Providing filmmaking courses and workshops
Managing bookings and attendance
Communicating about sessions and events
Ensuring child safety and wellbeing

Administrative

Processing payments and invoicing
Maintaining student records
Responding to enquiries and complaints
Legal and regulatory compliance

Marketing (with consent)

Sending newsletters and updates
Promoting new courses and events
Sharing student achievements (anonymised)
Website and social media content

Improvement

Improving our services and website
Analysing usage and feedback
Developing new programs
Staff training and development

Legal Basis for Processing

We process your personal data based on:

Contract: To provide our services and fulfill our obligations to you
Legitimate interests: To operate our business, improve services, and ensure safety
Consent: For marketing communications and non-essential uses (you can withdraw consent anytime)
Legal obligation: To comply with safeguarding, health and safety, and other legal requirements

Sharing Your Information

We do not sell your personal information. We may share your data with:

Staff and instructors: As necessary to provide our services
Payment processors: To handle payments securely
Professional advisors: Lawyers, accountants, and consultants
Authorities: When required by law or for safeguarding purposes
Service providers: IT support, website hosting, and similar services

Data Security

We implement appropriate technical and organisational measures to protect your personal data:

Secure servers and encrypted data transmission
Access controls and staff training
Regular security assessments and updates
Secure physical storage of paper records
Data backup and recovery procedures

Your Rights

Under UK data protection law, you have the right to:

Access: Request copies of your personal data
Rectification: Correct inaccurate information
Erasure: Request deletion of your data
Restrict processing: Limit how we use your data

Data portability: Receive your data in a portable format
Object: Object to processing for marketing purposes
Withdraw consent: Withdraw consent at any time
Complain: Lodge a complaint with the ICO

To exercise any of these rights, please contact us at evelyn@youngfilmmakers.club

Data Retention

We retain personal data for as long as necessary to:

Provide our services and maintain student records
Comply with legal and regulatory requirements
Resolve disputes and enforce agreements
Meet safeguarding obligations

Typically, we retain student records for 7 years after the end of their participation in our programs.

Contact Us

If you have questions about this privacy policy or how we handle your personal data: